We’ve heard it so many times: “The venue has a coordinator—do we really need a wedding planner?” The short answer is a resounding YES! Here’s why these two roles are entirely different and why a wedding planner is essential for your big day.
The Role of the Venue Coordinator
Venue coordinators are wonderful at what they do, and we love collaborating with them! But their main responsibility is to the venue, not to you as the couple. Their job is to ensure the venue runs smoothly: the tables are set, the bar is stocked, and the schedule is followed according to the venue’s needs. They keep the bridal suite tidy, ensure the cocktails are flowing, and may even send you off with a sweet farewell gift.
When a venue has a coordinator we trust, it makes everything easier. A great working relationship between planner and coordinator is key to a successful event. But here’s the catch: while venue coordinators are essential, they don’t cover everything. Let’s talk about what they don’t do.
What a Venue Coordinator Doesn’t Do:
• If your flowers aren’t what you envisioned, they won’t call the florist to fix it.
• If your entertainment is running late, they’re not tracking them down.
• If transportation shows up at the wrong location, they don’t have the information or authority to step in and fix it.
• They don’t assist with wedding planning, manage your guest list, or coordinate all of your vendors.
Why You Need a Wedding Planner
A wedding planner is focused entirely on you and your wedding day, from the initial planning stages to the moment you walk down the aisle. We handle everything—down to the smallest detail—ensuring your day reflects your unique vision and personality. A planner takes on the logistics, manages all of your vendors, oversees your timeline, and even navigates any family dynamics or personal preferences you might have.
We know the backstory behind your first dance song, we know what your family loves (and doesn’t love), and we make sure all the little details are just right. We’re there every step of the way, giving you the support, expertise, and peace of mind you need so that you can fully enjoy your wedding day.
Budget Considerations
Worried about the cost? Even if you’re only looking for “Day-of Coordination” services, most planners start working with you a few months out to ensure everything is organized and nothing is missed. This still provides the structure and relief you need, without the full investment of complete planning services.
In Conclusion
Your wedding planner is with you for the journey—long before and after the wedding day itself. The venue coordinator plays an important role, but they are not a substitute for the personalized service, care, and expertise a wedding planner provides. As the saying goes, “You get what you pay for.” The coordinator is a valuable asset, but having a dedicated planner means your wedding day will truly be the celebration you’ve always imagined.
Have more questions? We’re here to help! Feel free to reach out for more information or guidance.
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